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The Ugly Truth about Business Forms
Consider the simple document or business form. It's designed, ordered, stored, distributed,
shuffled, mailed, filed and maintained. While each form may cost you only pennies, it carried
with it a day to day usage expense far above that of its purchase price. In fact, for each
dollar spent on printing forms, about twenty more dollars are spent on the process of designing,
buying, storing, distributing and using them.
So that seemingly insignificant ½ of 1% of net sales typically budgeted for forms can become a very significant 10% in reality. A high price indeed for recording business information.
The Curse of Inefficiency
Forms fail.
Individually they fail to do the job for which they were created; by providing too little, or too much, information; by boggling the minds of those who are responsible for filling them out; or by misdirecting their valuable information. Collectively they fail to work as a system, or, worse yet, they maintain a façade of coordination, create duplicity which goes unnoticed and cause inefficiencies in distribution, storage and retrieval. All of which cost you money, day after day.
People fail.
A large part of the overall cost of forms is incurred in every day procurement and maintenance activity. Consider the time spent with an endless stream of representatives from business forms companies, local printers, computer supply companies, etc. The list goes on and on. Then, there are the products: laser, pin feed, unit sets, form/label combinations, labels, envelopes, tags, letterhead, brochures, stock paper, toner, promotional products, etc. Again, the list goes on and on. You also must factor in concerns about volume discounts, delivery time, shortages, etc. The sheer magnitude of options is enough to create inefficiency in any ordering system. And once the forms are finally received, 20% of them do 80% of the work. The rest pile up, occupy space and eventually get lost in the back of the storeroom, just to be reordered on the next go around.
From Necessity Springs the Great Idea
Best Business Systems assists you in document and systems design to meet your specific business needs. We look at your present system and evaluate which forms work and which ones don't; and why! Then we make recommendations which refine, create, combine and delete, designing a document management system that works for you, not against you. Concise message carriers which contain relevant information; nothing more and nothing less. They travel through the system effortlessly, carrying that data to the person for whom it is intended. They provide checks-and-balances on other paper work in the system. And with this ability, they reduce the true cost of business forms. But we go much further than that.
The Virtue of Delegating to Us
Best Business Systems takes responsibility for your document management. And unlike other suppliers, we
take responsibility for all of your document management needs; from business cards to payroll checks;
from forms handling equipment to forms inventory and storage; from start to finish. That means you'll
always have the forms you need, when you need them, and in quantities that are most cost effective for you.
And because we're responsible, we free up a lot of valuable time for you to do other, more productive things.
We're Very, Very Resourceful
Best Business Systems in an independent distributor. Because of that, we aren't locked into providing
just one manufacturer's product. We represent over 200 independent manufacturers, making our product line
and service capabilities second to none. It's an ongoing process of recognizing your needs and matching
them with the proper source. We can ensure that your job is a quality, cost effective purchase - every time!
We're Very, Very Picky
As an independent distributor, we work for you. And because we work for you, we want you to look good.
So, we promise uniformity in the image your forms project. It supports a very simple concept: Your company's
paperwork is representative of how you do business. And we want you to have an image that you, and those
you do business with, find very, very positive.
We've Paid Our Dues, So You Don't Have To
When it comes to information management, we are experts. Our Document and Systems Design Specialists are
service oriented, highly skilled professionals with the education and training to be knowledgeable, and
the motivation and perception to be innovative. As a member of the Document Management Industries Association (DMIA),
Advertising Specialty Institute (ASI), and Promotional Products Association International (PPAI), your specialist
has access to the latest developments in product technology and business management products. Your Best Business
Systems representative will make evaluations and recommendations on an ongoing basis. So, as your business needs
change, your specialist will see to it that your information management system keeps pace.
Keep in Rare Form
Now is the time to get your business forms and systems into shape. And all it takes is a single call or email
to Best Business Systems. Our free, no obligation consultation will start your company's information system on
its way to peak productivity. Don't wait until your company gets bogged down in sluggish paperwork. Contact Best
Business Systems today. You'll get - and stay - in rare form.
To contact us, feel free to call us at 270.781.3129 or fill out the contact form below to have someone contact you.
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